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Administrative Assistant - Fund Development

Company: YMCA of Okanagan
Date Posted: August 12, 2016

Nature and Scope:

Administrative duties including handling and preparing confidential correspondence, reports and communications, providing information to internal and external stakeholders, and assisting in the preparation of background documents, presentations, reports, and publications.

Supports the execution of all YMCA fundraising initiatives including grant and proposal writing, foundation and donor research and screening, annual staff campaign, fundraising events, donor stewardship activities, and Raisers Edge data entry and reporting.

Recruits and supervises administrative and fundraising volunteers.

Attends meetings and is responsible for meeting minutes, provides follow-up to individuals and groups, and supports the CEO with respect to Board governance.

Coordinates and supports meetings, travel, events and special projects as assigned.


Post-secondary education or diploma in a related field preferred

Minimum 3 years' experience in administration or fundraising support

Knowledge of YMCA mission, vision, programs and structure

Strong, dynamic communication skills with demonstrated ability to establish credibility with internal and external stakeholders, and work with people at all levels

Exceptional writing skills

High degree of independence and initiative

Demonstrated ability to manage a number of projects simultaneously through well-developed project management and organizational skills

Computer proficient, including Microsoft Office, and Raiser's Edge or similar CRM software an asset

Ability to work some evenings, weekends and flexible schedule, as required

Possess strong work ethic and a deep commitment to excellence, and high professional standards and integrity

A satisfactory Criminal Record Check. Successful candidates will be required to provide a current and satisfactory Criminal Reference Check/Vulnerable Sector Search issued no later than six (6) months preceding start date. The YMCA will provide applicable instructions and paperwork


Commitment to Mission, Vision and Values: Demonstrates and promotes a personal understanding of and appreciation for the mission, vision and values of YMCA of Okanagan.

Service Attitude: Anticipates and identifies needs and wants of stakeholders as priority and responds in an effective and timely manner.

Relationship Building: Builds positive interactions both internally and externally to achieve work related goals. Listens attentively and communicates effectively to create an open communication environment among participants and staff.